Getting into the audio visual equipment rental business can be a great way to make some extra income or even a full-time living. However, it takes a lot of hard work to make this type of business successful.

Keeping your AV provider in the loop is important because they will have the insight needed to match your conference's needs to the venue's unique space and layout.

1. Save Money

You can avoid spending a large amount of money on equipment you may not use often by renting AV gear. The money saved can be funneled into your business to help it grow, pay advertising expenses and employee salaries, or even in an emergency fund.

Another benefit of video equipment rental is that you will have access to state-of-the-art technology for a fraction of what it would cost to buy the same equipment. This is especially important if you are hosting an event that requires high-quality sound and visuals. It will ensure that all your guests can see and hear clearly. Plus, you won’t have to worry about storage as the rental company will take care of it for you. They will also be able to offer you advice on using the equipment correctly.

2. Flexibility

When your AV rental provider knows the details of your event’s venue and its unique layout, they can arrange a set up that fits your audio visual needs. They can accommodate things like room size, outlet distribution, rigging grids and light exposure.

A great presentation should feel more like a two-way conversation than a lecture. To do this, you must be flexible and adapt on the fly based on audience response.

True flexibility aligns employees and managers to achieve mutual gain while addressing performance and work-life goals. But it’s not something that will happen automatically: leaders must create clear frameworks and consistent expectations around how flexibility should be used. And they must provide resources to support those practices. Otherwise, they won’t stick. A great example of this is how your sales team can use a strategic menu to jump directly to the slides that are most relevant to a prospect’s interests.

3. Convenience

AV equipment rental companies typically have technicians that help with the logistics of getting everything setup, organized, and working. They take into account things like room size, outlet locations, window arrangements, rigging grids, etc. This allows them to provide a more easily tailored arrangement that meets both your conference's needs and the venue's limitations. They also keep inventory of all the gear and can help with troubleshooting when something goes wrong or doesn't work correctly. This adds a level of convenience that may not be available from other sources.

Note that many studies on service convenience have small sample sizes and thus should be interpreted with caution.

4. Reliability

The best AV rental providers have experienced professional technicians to support your presentation. They work at many events and know how to anticipate and troubleshoot potential problems before they arise. They also have backups for key equipment in case something breaks down or goes wrong during a live event.

When you rent a presentation recording system like Panopto, you can make a test video before the event to ensure everything is working as it should. This will save you a lot of headaches if your audiovisual equipment fails during the actual presentation.

The AV equipment you use during presentations can play a big role in how well your presentation is received. Whether you are using it to deliver Power Points, display visual aids, stream videos or employ audience response systems, renting the right equipment will enhance your corporate presentation.

5. Safety

When equipment fails during presentations, it can negatively reflect on the individuals or company that put the event together. Rental companies have professional technicians that work to ensure the equipment is in good condition, including organizing rigging and power, making sure videos play without issue, that the microphones pick up sound properly, and more.

They are also trained to troubleshoot any technical issues that may arise onsite. This means they can provide a better quality presentation for attendees than if someone tried to use their own personal gear. It is important to communicate clearly with your rental company so that you can both understand each other’s expectations and needs. Also, make sure to thoroughly test out all the equipment before the event. This will ensure that everything works as intended.