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How to set up and Use Class Tracking in QuickBooks Desktop? | Forum

Topic location: Forum home » Support » General Questions
Amarawilliam
Amarawilliam Oct 6 '22

Want to print reports which offer expenses and income by class, then set up class tracking in QuickBooks. QuickBooks class tracking is a user-friendly method for setting up class tracking that enables the user to attain greater control over expense categorization in a very time-effective way. This feature provides the user with a customizable way to track specific expenses, handle the accounting for one-off scenarios, manage occasional expenses and categorize shared expenses across multiple accounts and that aren’t necessarily associated with a particular account type. The user will have to perform certain steps to set up and use class tracking in QuickBooks. To know more about setting up class tracking, make sure to read the post till the end. Or you can also get in touch with our team professionals at +1-844-521-0490 and they will provide you with immediate support services.

Also Read: QuickBooks error 1014

Steps to set up and use class tracking in QuickBooks DesktopThe below steps can be of great assistance in setting up and using class tracking in QuickBooks. Let us have a look:

·         The very first step is to turn on class tracking

·         Note that the user might only have to set up the withholding tax account and item once. And later the user will have to charge off the withholding tax account and item once. Later the user will have to charge off withholding tax by using the existing withholding tax item

·         The next step is to set up classes based on the type of reporting that has to be done and then consider the way the business segments are to be seen on reports

·         Also, you can set up an “other” class to classify transactions that don’t fit any class defined

Windows

·         For windows, you need to open the company file

·         After that head to the edit menu and also select preference

 Choose accounting and then head to the company preferences tab

·         Go for the use class tracking for transactions checkbox

You can set a reminder when you haven’t assigned a class, by selecting the prompt to assign classes checkbox

·         Hit ok tab and you are done

The steps above are enough to successfully set up class tracking in QuickBooks. However, if you aren’t able to for some reason or if you need our assistance at any point in time, then feel free to contact our tech team at +1-844-521-0490 and we will provide you with instant support services. We are a team of certified QuickBooks professionals who work round the clock in providing immediate support and assistance.

Peter Groft
Peter Groft Jun 20 '23

To set up and use class tracking in QuickBooks Desktop, follow these steps:


Enable class tracking:

Open QuickBooks and go to the "Edit" menu.

Select "Preferences" and choose "Accounting" (or "Company Preferences" in older versions).

Go to the "Company Preferences" tab.

Check the box that says "Use class tracking."

Click "OK" to save the changes.


Set up classes:

Open QuickBooks and go to the "Lists" menu.

Select "Class List" or "Class" (depending on your QuickBooks version).

Click on the "+" icon or choose "Class" and then "New" to create a new class.

Enter the name of the class and any additional details or sub-classes.

Click "OK" to save the class.


Assign classes to transactions:

When entering or editing transactions (e.g., invoices, bills, checks), you will see a "Class" field.

Select the appropriate class from the drop-down menu.

You can assign a class to each line item in a transaction, allowing for more detailed tracking.


Run class-related reports:

To analyze your data by classes, go to the "Reports" menu.

Select "Report Center" or "Reports" and choose the relevant report category (e.g., Sales, Expenses, Profit & Loss).

Scroll through the list or use the search bar to find reports that include class tracking (reports with "Class" in their name).

Customize the report as needed by selecting the report options and filters.

Run the report to view your data segmented by classes.


Modify or delete classes:

To make changes to existing classes or delete them, go to the "Lists" menu and select "Class List" or "Class."

Right-click on a class to modify or delete it.

Make the necessary changes and click "OK" to save your modifications.


Greetings,
Peter